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Contracts for Services to New Jersey Nonprofits, For-Profits, and IHEs to Enable Youth with Developmental Disabilities to Attend Summer Programs

Summer Camp and Alternative Recreational Services


Agency
State

GrantWatch ID#
187710

Funding Source
New Jersey Department of Children and Families (DCF)
Children’s System of Care (CSOC)
Array ( )

Geographic Focus
USA: New Jersey

Important Dates
Deadline: 02/16/24 12:00 PM Receipt Save

Grant Description
Contracts for services to New Jersey nonprofit organizations, for-profits, and IHEs to enable children and youth up to the age of 21 with developmental disabilities to participate in summer programming. Applicants must register in advance to submit an application. The purpose of the program is to allow providers to offer tuition assistance to qualifying families for summer camp and recreational programs for children and young adults with developmental disabilities.

The Department of Children and Families (DCF) Children’s System of Care (CSOC) announces its intent to award contracts for Summer Camp and Alternative Recreational Sessions. Respondents who become qualified through this RFQ process to offer their summer camps to youth with Developmental  Disability (DD) eligibility will be included on the Qualified Provider (QP) list located at www.performcarenj.org. Only those on the QP list are eligible to receive the DCF CSOC per diem contribution toward the costs of the summer camp tuition of eligible families of youth with DD eligibility.

A qualified summer camp must be physically located within the State of New Jersey and provide one (1) or more of these three (3) separate types of camp:

  1. Traditional Day Camp (TDC)- recreational activities offered in daily episodes. Traditional day camp is designed to offer youth an opportunity to participate in recreational activities while helping to build confidence and increase interactions with peers within the community. Traditional day camp typically runs during the week (Monday-Friday) for 6-8 hours daily. The services are offered in daily increments for up to 10 days each summer season.
  2. Alternative Recreational Sessions (ARS) - recreational activities offered on an hourly basis - up to 20 sessions per youth per summer season. ARS offer youth and families increased flexibility when selecting camp options. The goal of ARS is to provide youth an opportunity to engage in recreational activities within the community with a shorter daily duration and enhanced participant supports than are offered by traditional day camps. ARS shall provide youth an opportunity to engage in a recreational activity with peers within the community, on an hourly basis, rather than in daily increments. This shorter timeframe will increase camp access for youth who may benefit from a brief structured period compared to a longer traditional camp day. Each session of Alternative Recreational Sessions must be a minimum of two (2) hours. 
  3. Overnight Camp - Overnight camp is designed to offer youth recreational activities in daily increments and must include overnight hours. Youth are eligible for up to 6 nights of overnight camp services per summer season.
  4. Hybrid – Traditional Day Camp and Alternative Recreational Sessions - 5 days of TDC and 10 sessions of ARS per youth per summer season. Families will need to request each camp component (subcategory of camp) separately if choosing to enroll in a hybrid. 

Responses may be for one (1) or all three (3) camp types. If the respondent seeks to contract for more than one (1) type, the response must include for each camp type a separate Program Description Form. 

The goals to be met by this program are:

Summer Camp and Alternative Recreational Session programs are designed to offer youth an opportunity to participate in recreational activities while helping to build confidence and increase interactions with peers and within the community. These programs also allow families a temporary break from caregiving responsibilities.



Recipient

Additional Eligibility Criteria
Respondents must be business entities that are duly registered to conduct business within the State of New Jersey, for profit or non-profit corporations, partnerships, limited liability companies, etc. or institutions of higher education located within the State of New Jersey.

For additional eligibility requirements, see:https://www.nj.gov/dcf/providers/notices/requests/2023-RFQ-CSOC.Summer.Camp.and.ARS.pdf#page=7.

Ineligible
CSOC financial support toward summer camp tuition does not cover the following costs:
- Camp registration
- Camp deposit
- Transportation to and from camp
- Trips taken during camp.

Pre-Proposal Conference
There will be a Non- Mandatory Virtual Conference for respondents held on February 2, 2024 at 10:00 A.M.

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Pre-Application Information
All responses must be delivered ONLINE by 12:00 P.M. February 16, 2024. Responses received after this deadline will not be considered.

When a determination regarding the eligibility of youth for DCF financial support toward summer camp tuition has been made, the CSA will provide written notification of the outcome to the family/caregiver and camp within thirty (30) days.

To submit online, respondent must complete an Authorized Organization Representative (AOR) form. (See Registration for the Authorized Organization Representative (AOR) Form in Supporting Documents below.) The completed AOR form must be signed and dated by the Chief Executive Officer or designated alternate and emailed to DCF. Upon receipt of the completed AOR, DCF will grant the Respondent permission to proceed and provide instructions for the submission of the response.
- Registered AOR forms should be received in the DCF.ASKRFP mailbox not less than five (5) business days prior to the date the response is due. DCF recommends emailing your AOR forms as soon as you know you will be filing a response to allow time to report to DCF any technical difficulties you may
encounter and to timely resolve them.

Questions about the content of the response must be submitted by 12:00 P.M. on January 16, 2024. Written inquiries will be answered and posted on the DCF website.

Providers of CSOC Summer Camp and Alternative Recreational Session programs previously qualified by DCF CSOC in 2014, 2015, 2016 and 2023 are not required to respond to the RFQ. If they would like to add a new camp type to the contracted services they currently provide (i.e., Traditional, Overnight or Alternative Recreational Sessions) they should contact their DCF Contract Administrator to complete and submit for each camp type sought to be added a separate Program Component Form and Agency Data Information Form.

Estimated Size of Grant
Qualified Providers of summer camp services for youth with DD will be reimbursed according to the maximum rates in the below rate table for authorized eligible youth:
- Traditional Day Camp (TDS): Up to 10 days per youth per summer season: $82.00/day
- Overnight Camp: Up to 6 nights per youth per summer season: $136.33/night
- Alternative Recreational Sessions (ARS): Up to 20 sessions per youth per summer season: $41/session *each session must be a minimum of 2 hours
- Hybrid- Traditional Day Camp and Alternative Recreational Sessions: 5 days Traditional Day Camp and 10 ARS sessions per youth per summer season: $82/day for TDC & $41/session for ARS

Term of Contract
The intended funding period supports a one-year contract term. Funding is for the provision of summer camp services from June through August of 2024.

Contact Information
Submit the AOR form as well as all questions via email to DCF.ASKRFP@dcf.nj.gov.

Department of Children and Families
P.O. Box 729
Trenton, NJ 08625-0729
1-855-INFO-DCF (1-855-463-6323)

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